OPMD Meeting Room Conferencing

Plasma Screen

Connecting your own laptop

• Connect grey video cable (on table near microphone) to your laptop
• Press source button of the remote control for the LCD screen
• Enable video output on your laptop (normally done by pressing FN and F7)

Please, do not switch off the screen - it will automatically go into a low power setting after 1 hour of inactivity.

Video Conferencing

Key Features:

• Supports Video Conferencing using H.323 (Industry Standard) protocol to any standard commercial system
• Registered with the following Multiway Video Conferencing Facilities:
• JVCS (Janet Video Conferencing Service)
• Supports the CERN Vidyo System
• Supports Skype calls with or without video
• Can join Webex conferences (but special account needed to host Webex conferences)
• Special remote control HD Camera and special echo cancelling microphone/speaker unit

Technical Details:

Hardware:

• PC running Windows 7 and Polycom M100
• Remote control HD camera
• Echo cancelling microphone/speaker

Compatibility - common standards:

• video conferencing standard h.323 (TCP/IP)
• data conferencing: t.120, h.263
• video standards: h.261 and h.263 - resolution: CIF and QCIF
• audio standards: g.711, g.723, g.728

IP Information:

• IP address 163.1.241.72
• Room ID within Janet system (UK): 004401040xxxx (TBC)

Setting up the Equipment:

• Press the source button on the remote control for the LCD screen
• login locally with username "video" (login as ".\video") and password video@oxford

Important note:

• Please, do not switch off any of the equipment. The PC and LCD screen will automatically go into a low power setting after 1 hour of inactivity.

Making a point to point video conference call

• double-click on the Polycom Telepresence M100 icon
• type in the ip address of the system you want to call the click on the green button

Receiving a point to point video conference call

• Make sure that the caller has got the IP address of the system: 163.1.241.72
• double-click on the Polycom Telepresense M100 icon
• Wait for the incoming call - it will automatically be accepted

Joining a video conference via ESNET or KEK

• double-click on the Polycom M100 icon
• For ESNET, type 0011349 followed by "room number" for the conference you want to join and the click on the green button
• For KEK, type 0011289 followed by "room number" for the conference you want to join and the click on the green button
• if you are prompted for a pin code:
• click on keypad icon at the top of the window
• enter the pin followed by # (sometimes referred to as the "pound" key)

Joining a video conference arranged via JVCS

• Please note, that JVCS conference have to be booked with JVCS in advance of the meeting - please allow at least a couple of hours.
• double-click on the Polycom m100 icon
• wait for the JVCS system to call you - the call will automatically be accepted.

Using Skype

• double-click on the Skype icon
• The laptop is know under the skype name "OXFORD_OPMD_ROOM and the password is video@oxford
• make a call or receive a call as required

Using the CERN Vidyo Service:

Joining an existing Vidyo conference (virtual room):

• Double-click on the icon labelled Vidyo desktop
• The Vidyo application will then start up but will stay hidden in the background. The only indication that it is running will be a small cube shaped icon in the task bar.

If you have been sent a link, then simply open your e-mail and click on the link.

Or if you are a registered Vidyo user, login to CERN Vidyo portal and join the meeting.

Start an ad-hoc Vidyo Conference using the default virtual room:

• Prior to the meeting, email the other parties and ask them to join you by clicking on this link: OXFORD_PHYSICS_OPMD_ROOM and give them the pin code which is 73333. If they do not have Vidyo installed, they will be prompted to do so. Please, note that not all institutions allow Vidyo traffic through their firewalls.
• Double-click on the icon labelled Vidyo desktop
• Double-click on the icon labelled CERN VIDYO Mulvey room shortcut
• When prompted, either login using the Vidyo account or login as guest.

Controls during a meeting

• All of the above mentioned conference types use of the special Camera/Microphone/Speaker unit.
• During the conference you can control the camera and mute the microphone by pressing the buttons on the unit , You can adjust the speaker volume by pressing the up/down volume keys or by pressing the volume controls on the remote control for the LCD screen.