About cookies and web privacy

On some parts of the site, you may be asked to provide some limited personal information in order to enable the provision of certain services e.g. prospectus ordering, registering with a society, applying for a vacancy etc. The department may store this information manually or electronically. By supplying this information you are consenting to the University holding and using it for the purposes for which it was provided. Information provided will be kept for as long as is necessary to fulfil that purpose. Personal information collected and/or processed by the University is held in accordance with the provisions of the Data Protection Act 1998.

Personal information provided to the University by you will only be used for the purpose stated when the information is requested. Personal information will not be sold to third parties, or provided to direct marketing companies or other such organisations without your permission.

When you visit some pages on the site, your computer may be issued with a small file (a "cookie") for the purposes of managing and improving the services on the website. Cookies do not contain any personally identifying information. You can set your browser to refuse cookies or warn you before accepting them. They are stored for a period of between the browsing session to two years.

Further information about The University Of Oxford’s Privacy policy which can be found at: http://www.admin.ox.ac.uk/dataprotection/privacypolicy/

Cookies used by this website

Our websites (https://www2.physics.ox.ac.uk and http://www.physics.ox.ac.uk) use cookies to allow us to distinguish you from other users of the website. Find out more about cookies.

The main areas cookies are used on our site are for are:

  1. Content management purposes. We use the open content management system Drupal which at requires setting an anonymous cookie to function. At this level any disclosure of information from this cookie will be in aggregate form and will not identify individual users. When logged in to the site, it is assumed that you are a departmental member and an additional cookie will be set to identify who you are and which areas you have access to.
  2. ASP.NET. These are build into the .NET architecture. They requires setting cookies to map each user to a session state information on the servers (web/database), so that the correct information is returned. By default, ASP.NET use non-persistent cookies to store the session IDs. ASP.NET is widely used on out www.physics.ox.ac.uk server for content formatting purposes and for online applications (such as Lecture lists).

These are considered to be essential to the running of the site.

We also use Google Analytics to see demographical and statistical information about user behaviour on the site (eg. count the number of visitors on our websites and to see how they move around the site so that we can improve the site structure). Any disclosure of this information will be in aggregate form and does not identify individual users.

There are also some third party services which use cookies, such as the video streaming facilities offered by YouTube, Vimeo for video and Google maps for conferences. These sometimes embedded in our pages.
Below are is an audit of the known publically used cookies you are likely to encounter depending on which areas of the site you browse to:

Set by Cookie name Expiry Additional details
Physics.ox.ac.uk cookies-opted-in Permanent Remembers if you have accepted cookies from the pop-up
Physics.ox.ac.uk SESS0df4f063e9467d6922c6721470884a6d 23 days Session used by Drupal
Physics.ox.ac.uk has_js Date not set Drupal Session to remember if you have Javascript enabled.
Physics.ox.ac.uk ASPSESSIONIDCCDASDRB
ASPSESSIONIDAABCSASB
ASPSESSIONIDCCBASASA
Date not set Server-side session cookie required by ASP.NET or classic ASP for session.
Physics.ox.ac.uk cookiesDirective 365 days Remembers if you have accepted cookies from the pop-up.
Physics.ox.ac.uk cookiesDisclosureCount 1 day Part of script to remember if cookies allowed
Google __utma 730 days Google Analytics – Statistical Tracking
Google __utmb Under 1 day Google Analytics – Statistical Tracking
Google __utmc Date not set Google Analytics – Statistical Tracking
Google __utmz 182 days Google Analytics – Statistical Tracking
Google NID 6 months Google Maps user preferences and information
Google SNID 6 months Google Maps user preferences and information
Google PREF 6 months Google Maps user preferences
Google khcookie 6 months Google Maps user preferences and information
Vimeo __atuvc 730 days Embedded video. Statistical Tracking
addthis.com uit 1 day Used by Share Button (eg. Astro Blog). Tracking
addthis.com uid 730 days Used by Share Button (eg. Astro Blog). Tracking
addthis.com uvc 730 days Used by Share Button (eg. Astro Blog). Tracking
addthis.com psc 730 days Used by Share Button (eg. Astro Blog). Tracking

Blocking cookies

It is not a problem if you decide to block these cookies from this website. For the most part, your use of this website will not be affected by doing so. However some functionality may no longer work (eg. Online lecture lists, videos and dynamic maps).

Further information

More information about cookies and privacy is available on the Information Commissioner's Office website.

If you have any queries about this website feel free to contact webmaster [at] physics [dot] ox [dot] ac [dot] uk.

Any queries or concerns about privacy on this website should be sent to the data [dot] protection [at] admin [dot] ox [dot] ac [dot] uk (Data Protection Officer).