Email in the Physics department



From September 2014, all new staff and graduate sudents are expected to use email accounts on the campus network email service (nexus). To access this service you need to use your University Single Sign On (SSO) rather than your physics specific account. Visitors should continue to use facilities provided by their home institution or other external services but their email address should be registered with admin staff so that they can be included in the physics department directory and email groups.

Existing accounts on the Physics exchange server will continue until March/April 2018 when it will be migrated to Nexus 365. Please see the migration help page for more detail.

Mail Routing and Filtering

Incoming email is filtered by number of servers which remove viruses, spam (junk mail) and potentially unsafe attachments. All email is then passed to the Exchange System where it is either stored in the appropriate mailbox or forwarded on to an external address if required (e.g. nexus, gmail or other service provider).

See the frequently asked questions for more information about email routing and filtering.


The LDAP service provides contact information for staff and students within the department. All modern email programs can be set up to search LDAP servers to obtain email addresses. Once set up in this way, a user only has to put in a part of the intended recipient's first name or last name in order to see a list of possible people.

See the LDAP section for more information and details of client configuration.

Quarantined Emails

The spam filter removes or quarantines emails that it sees as either spam or a threat to department's network or other services. These emails are stored for up to a month. You can view your current list of quarantined emails by clicking here. This requires a physics login.

Scheduling Meetings via Exchange

The Exchange server includes tools for scheduling meetings. For instructions on how to do this, click here.

Categories: Email