Some people find web-based or other graphical mail clients cumbersome or unwieldy, and there are circumstances under which using a graphical interface is inconvenient or simply not possible. Here are our recommendations for text-based mail clients on desktop systems in Physics.
MFA
The university is starting a policy of requiring MFA for logins, this means when it is enabled app passwords must be created and used for text-based mail clients. Generating them is completely reliant on central IT, please follow the instructions here and generate one before configuration:
Categories: Email | Nexus | Nexus365 | imap | smtp
There are currently two Oxford systems which hold email distribution list for the physics department. The first one is based on the department's active directory (AD) system. This is intended for lists that contain almost exclusively Oxford Physics staff and students. Because this system is closely integrated with other departmental services, lists can be automatically populated based on sub-department, location, role etc etc. The other system is the University's maillist server.
Categories: Email | email group distribution lists
The IT review reported in late 2014 and concluded that a number of changes should be made regarding Physics email. To this end, the Physics email server will be run down in favour of the equivalent campus system, NEXUS.
Categories: Email | Nexus | Nexus365
How to set up an out of office message in Outlook.
Outlook 2010: File -> Info -> Automatic Replies .
Outlook 2007: Tools -> Out of Office Assistant .
Categories: Email | MS office | Outlook | Windows
You can export all your mail to a file which can then be copied across the network to another institution or written on to a CD or DVD.
In Outlook 2010 you can do that by doing the following.
You can set up email forwarding for your University email address to another Oxford University system via the University Self-Registration service. You will need to log in to this page using your University SSO details.
New IT regulations that came in to force in 2023 disallowing bulk forwarding of email off site. You are not permitted to forward email to gmail for example.
Categories: Email
If you report problems with email delivery or anti-spam measures, IT support staff may ask you provide the full headers of the email so that they can better diagnose the problem. How to do this depends on which email client you are using as detailed on the IT Services web pages at
Categories: Email | phishing | spam
iOS devices can synchronise Email, Contacts, Calendars, Reminders and Notes with the Physics Exchange server. To set it up:
Go to Settings -> Mail -> Accounts -> Add Account -> Microsoft Exchange
Enter your email and a description of your mail box. Sign In using your Single Sign On details when prompted.
Please see https://help.it.ox.ac.uk/how-to-configure-your-email-client#collapse2225676
The following is very old content, from 2013.
The following instructions have been tested and have known to work on an HTC Desire running Android 2.2
Start Outlook.
Click on Calendar and click on "New":
Enter a title for the meeting and click on "Scheduling Assistant"
Categories: Calendar | Email | Web
