Clarendon Lab Video Conferencing System

This facility is a room based system located in the Conference Office - room MW8 on the first floor of the Martin Wood building n level 5 off Parks Road. It is capable of communicating with most modern systems via TCP/IP. Please, not that the unit does not support ISDN (conferencing via the telephone network). The system incorporates a MCU (Multi Conference Unit) allowing simultaneous connections to up to 3 external sites.

Technical Details

Hardware:

  • Tandberg 990 MXP video conferencing unit with 2 monitors
  • Data sharing via laptop

Compatibility - all common standards:

  • video conferencing standard h.323 (TCP/IP)
  • data conferencing: t.120, h.263
  • video standards: h.261 and h.263 - resolution: CIF and QCIF
  • audio standards: g.711, g.723, g.728
  • CERN Vidyo
  • NOT directly compatible with Skype - but you can connect to Skype using the PC in the room.

Ordinary telephone number for room: +44 1865 282281 (MW8)

IP Informaton:

  • IP alias vidconf2@physics.ox.ac.uk
  • IP address 163.1.241.90
  • Room ID within ESNET system (USA) : 202032
  • Room ID within Janet system (UK): 0044010401689

CERN Vidyo information:

[*]Room name in CERN Vidyo system OXFORD_PHYSICS_CLARENDON_VCR
[*]Associated virtual room:

name OXFORD_PHYSICS_MAIN_VC_ROOM - extension 109309179

pin code 73333

link to associated virtual room Oxford Physics Clarendon VCR
[/list]

Booking

The system should be booked from the Physics Photographic Unit or Stig Topp-Jorgensen.

Charges

For users external to Physics an additional rental charge will apply.

Getting Ready:

  • Switch on the Plasma screen by pressing the ON button on the Panasonic remote control
  • If you want to use a laptop for presenting information during the conference: connect the long black cable from the video conference system to your laptop.

Detailed Instructions for Standard IP Conferences

Starting a Point to Point conference over IP (h.323):

  • Press the green button on the Tandberg remote control
  • type in the ip number you want to call (using the * key for .)
  • press the green button again

Receiving a Point to Point conference:

  • Incoming calls will automatically be accepted

Small Multipoint conferences:

  • The system can accommodate up to 3 external connections - simply repeat the steps above the required number of times

Joining a Multipoint conference at ESNET

  • Press the green button
  • enter the prefix 0011349 followed by the number of the ESNET room you want to join (example: the Oxford CDF room is 0011349 82 3456)
  • If your are prompted for a PIN code, press the # key, enter the pin code code (if any) and press # again. Then press OK

Joining a Multipoint conference at KEK (Japan)

  • Press the green button
  • enter the prefix 0011289 followed by the KEK room you want to join (Example 0011289 31 110 to join the test room)

Using the CERN Vidyo Service: NOT AVAILABLE YET

Joining an existing Vidyo conference (virtual room):

  • Press the address book button, select contacts, select "CERN VIDYO" and press the green call button.
  • when prompted for the room number, type #<room number>#

Start an ad-hoc Vidyo Conference using the default virtual room:

  • Prior to the meeting, email the other parties and ask them to join you by clicking on this link: Oxford_Video_Conference_Room_1 and give them the pin code which is 73333. If they do not have Vidyo installed, they will be prompted to do so. Please, note that not all institutions allow Vidyo traffic through their firewalls.

[*]To connect the video conference system to the conference: press the address book button, select contacts, select"CERN VIDYO" and press the green call button.

[*] when prompted for the room number, type #109309179#

Allowing a registered CERN Vidyo user to call you directly:

  • Simply tell them to log in to the Vidyo portal and call OXFORD_CLARENDON_VCR

Using Skype

  • Log on to to the PC with user name video and password video@oxford and make sure you log on locally - NOT to the physics domain
  • double-click on the Skype icon
  • The system is known under the skype name "OXFORD_PHYSICS_CLARENDON_VCR and the password is video@oxford
  • make a call or receive a call as required

[h2]Finishing:[/h3]

  • End all calls by pressing the red button on the Tandberg remote control
  • Press the red button again, to put the system in power saving mode.
  • Press the OFF button on the Panasonic remote control to switch off the Plasma screen

[h2]USING The Plasma Screen for Viewing a Presentation (when not in a conference):[/h3]

  • Switch on the Plasma Screen and connect computer or laptop as described in "Getting Ready"
  • Press the "presentation" button on the Tandberg remote control

Controls During a Conference:

Local Display

You can control the layout of the local display by pressing the "self view" and "layout" buttons on the Tandberg remote control.

Main Video Controls:

You can control the video signal you are sending by pressing the buttons 1 to 9 during a conference. These are preset as follows:

  • Close up on main speaker
  • Centre group
  • Room
  • right hand side of room view
  • left hand side of room view
  • Close up on right hand side
  • Close up on left hand side
  • Document Camera
  • Computer (room PC or laptop - depending Video Matrix Switch)

DUO Video Controls

  • If the other party is capable of receiving dual video streams, you can activate this by pressing the "presentation" button on the remote control. Pressing this will cause a second video stream to be sent in parallel with the main video stream. By default, this second video stream will send the presentation from you laptop or from the PC (depending on the Video Matrix Switch). In other words, the other party will be able to see both you and your presentation at the same time.
  • To switch off the second video stream, simply press the "presentation" button again.

Audio Controls

  • Volume controls can be found both on the Tandberg and on the Panasonic remote controls.
  • In multi point conferences, it is good practise to mute your microphones when not speaking. To do this press the yellow button on the Tandberg remote control. Press it again when you want to reactivate the microphones.

Information for "Experts"

Changing Gatekeeper Settings using stored presets

  • move cursor to the spanner icon ("control panel") and press OK
  • Move cursor to "installation" icon (bottom right hand corner) ad press OK
  • Move cursor to "profiles" icon (second from left) and press OK
  • move cursor to "JVCS" (for the default JVCS gatekeeper)
  • move cursor to "activate" icon (second from left) and press OK
  • You will be asked if you are sure that you want activate this profile - press OK
  • after about 10 secons the system will be ready

Changing Gatekeeper Settings if store presets have accidentally been deleted

1. Go to the h.323 settings menu as follows:

  • press OK
  • Select the spanner symbol (using the arrow symbols placed aroung the OK button) and press OK
  • Again, select the spanner symbol and press OK
  • Select "administrator Settings" and press OK
  • Select "network" and press OK
  • Select "lan settings and press OK
  • Select H.323 settings and press OK

2. enter relevant gatekeeper details

  • go to H.323 alias and enter the required alias: this should normally be 0044010401487 ( JVCS ),
  • under "H.323 call setup" select "gatekeeper " or "direct" (if you want to work without a gatekeeper)
  • go to "gate keeper IP and enter the ip number - this should normally be 194.80.134.34
  • select the floppy disk symbol and press ok (to save settings).

Common problems

No sound our end:

  • check volume on remote control for Tandberg system
  • check volume on remote control for monitor
  • Ask other party to check that they have not muted their microphone (a very common mistake)

No sound at remote end

  • Check that the microphone is not muted (yellow button on remote control for Tandberg).
  • Ask other party to check their speakers
  • If it still does not work and you are connecting via a Codian MCU (ESNET for example), then try to disable the AAC LD audio protocol:

    press Ok

    select the spanner symbol and press OK

    select administrator settings and press OK

    select call quality and press OK

    untick AAC LD

    select the floppy disk symbol and press OK

Remote site does not see your presentation

  • press 9 on the key pad

Video Conference Room

Technical Details:

  • System Type : Tandberg 880 MXP
  • Ordinary telephone number for room: +44 1865 282281

IP information:

  • System address: vidconf2.physics.ox.ac.uk = 163.1.241.90 (speed up to 768 kbps)
  • GDS (Global Dialling System) number 0044010401689

Multipoint conferences:

  • The system can accommodate up to 3 simultaneous externernal connections (IP only).
  • 163.1.241.90 (IP lines).

Important Numbers

  • Prefix for ESNET conferences 0011349
  • Prefix for KEK conferences 0011289

Camera Presets

  1. Close up on main speaker
  2. Centre group
  3. Room
  4. right hand side of room view
  5. left hand side of room view
  6. Close up on right hand side
  7. Close up on left hand side
  8. Document Camera
  9. Computer (room PC or laptop - depending Video Matrix Switch)

Categories: Media services | Video conferencing